Set up business email on Android
Android phones can use either the built-in Gmail app or the Microsoft Outlook app to fetch your business email. Here are the instructions for both.
Method 1: The Gmail app (recommended for IMAP)
Open the Gmail app. Tap your profile picture in the top right corner → Add another account. Choose Other for IMAP, or Exchange and Office 365 for Microsoft 365.
IMAP in the Gmail app
Enter your email address and tap Next. Select Personal (IMAP). Enter the password.
Incoming server: The address you received, port 993, SSL Outgoing server: Same address, port 587, STARTTLS
The username is your full email address.
Method 2: The Outlook app (recommended for Microsoft 365)
Download Microsoft Outlook from Google Play. Open the app and tap Add account. Enter your email address — Outlook automatically finds the correct settings for Microsoft 365 and Exchange. Sign in with your password and approve with Authenticator if prompted.
Check that it works
Send a test email from the phone and check that you also receive it. Remember to enable push notifications in the phone's settings so you are notified when new emails arrive.
Using Microsoft 365? The Outlook app gives you the best experience — with calendar, contacts and Focused Inbox all in one place.
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Frequently asked questions
What information do I need to set up email on Android?
Should I choose IMAP or POP3?
Why can I receive but not send email?
What do I do if email is not synchronising?
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Get your business email on iPhone or iPad with the built-in Mail app — guide for Microsoft 365, Exchange and IMAP.